Last modified: May 22, 2024

The English Access Scholarship Program ("Access Program") is sponsored by the U.S. Department of State with funding provided by the U.S. Government and administered by FHI 360 (collectively, "FHI 360," "Company," "we," "our" or "us"). Your access to and use of the Access Program portal website ("Site") is subject to the terms of FHI 360's general privacy policy as well as the Access Program-specific and portal-specific privacy policies described on this page.

Overview

The Access Program understands the importance of protecting your personal information. We are committed to being transparent and fair when we collect and use your personal information and to complying with the data protection laws that apply in the countries where we operate. FHI 360 and the Access Program have adopted the principles and requirements of the European Union's General Data Protection Regulation (GDPR) as the basis for general privacy practices.

This Notice describes our general privacy practices and applies to the information we collect through our websites or when you communicate with us by email, phone or other means. When you access or use our websites, you acknowledge that you have read this Privacy Notice and understand its contents. Your use of our websites is subject to this Privacy Notice and any applicable Terms of Use.

This Privacy Notice applies to all users of our websites and applications around the world. Unless stated otherwise, this Notice does not apply to any third-party sites that may link to, or be accessible from, our websites.

Personal Information We Collect and How We Collect It

In this notice, the term "personal information" refers to information that identifies a living individual or can be used by itself or in combination with other information to identify a living individual.

FHI 360 collects the personal information we need to provide our services.

In order for you to use the Access Program portal website, we collect the following information from you:

• Your name, email address and information about your role and location
• Your contact information and any other information you choose to include in emails or other electronic messages to us or if you contact us through the website
• Personal information contained in articles, photos, videos, feedback, comments or other content you post on our website, participate in video conferences, or submit via online portals, forms or surveys

You can choose not to provide personal information, but it may restrict your ability to use the Access Program website portal.

We may collect this information directly from you, or through other sources, such as third-party vendors, the U.S. Department of State and more.

We also collect personal information automatically as you navigate through the Site, through your browser and the use of cookies and other tracking technologies, as described in the FHI 360 general privacy policy and the Access Program Cookie Notice.

How We Use and Share Your Personal Information

FHI 360 only collects and uses your personal information when we have a lawful basis for doing so. We use the personal information we collect to administer our websites, provide services (including clinical trials), communicate with you and facilitate changes in our business, as required by law or with your consent. For instance, we may use or disclose personal information for purposes of:

• Responding to inquiries and fulfilling requests for information about FHI 360 and our projects and services, including information you ask to receive by signing up for newsletters and alerts
• Providing web and email content that reflects your interests, informing you about events, and targeting content and communications to you
• Preventing malicious activity and unwanted communications and ensuring website security
• Performing data analysis, audits and fraud monitoring and prevention to enhance and improve our website, identify usage trends, determine program effectiveness and carry out and expand our business activities
• To ensure compliance with laws and regulations
• To conduct research or analysis activities for FHI 360 or our clients
• To develop websites or applications for FHI 360 or our clients

We may share personal information as follows:

• With our employees and affiliates who need the information for the purposes described above
• With third-party vendors and service providers who provide cloud storage, website hosting, data analysis, payment processing, information technology, clinical trial services, accounting, auditing and similar services related to our business
• When we believe disclosure is necessary and appropriate to prevent physical, financial or other harm, injury or loss, including fraud
• With governmental or judicial authorities as required or ordered by those authorities or applicable laws or regulations
• In connection with legal action, such as response to subpoenas or investigation of suspected illicit or illegal activities
• Where we are bound by contract or law to enable a client or business partner to comply with applicable laws
• With your consent or at your direction, such as when you choose to share information or publicly post content and comments on our websites

The Access Program does not sell your personal information to any third parties or share it with any third parties for marketing purposes.

How Long We Keep Your Personal Information

The Access Program keeps your personal information for as long as we need it to carry out the purpose for which it was collected, or as required by applicable laws and regulations.

Your Rights

If you are in the European Economic Area, you have the right to access data as described in the FHI 360 general privacy policy.

Changes to This Privacy Notice

We may update this Privacy Notice as needed to reflect changes in our practices or applicable law. When we make these updates, we will change the “Effective Date” above. If there are any material changes in this Privacy Notice, we will post a notice on this website. We encourage you to periodically review this page to make sure you have the most current information on our privacy practices.

How to Contact Us

If you have any questions or concerns about this Privacy Notice, please contact us via email at Access_HelpDesk@fhi360.org or write to us at:

FHI 360
Attn: Legal Department - Data Protection Officer
359 Blackwell Street, Suite 200
Durham, NC 27701 USA